A well-organized online platform for meetings is essential to ensure a smooth, productive meeting experience. A platform must include features that allow participants to effectively collaborate, capture ideas and tasks and share them with remote teams. It should also offer tools for taking notes in real-time, sharing a whiteboard and creating Kanban boards and mind maps to show the progress of projects. The ability to schedule projects in advance, as well as the up-time and reliability of the platform are also important aspects to take into consideration.

The most popular video conference platforms are Skype, Zoom, Webex and Google Hangouts. Google Hangouts, a free tool, allows instant messaging, video calling with up to ten participants, and collaborative document sharing. It is a great tool for group meetings, video conferences, and webinars. It integrates with Google apps and services, and offers HD streaming video, cloud recordings and screen sharing. Its interface is easy to use and simple, but it can be susceptible to audio and video display problems, buffering delays and dropped calls.

Also, you should look for features such as the ability to manage and create agendas for meetings and to add participants. Some platforms let you drag and drop files directly into your virtual meeting room. This is ideal for UX designers who want to use their wireframing tools in the same virtual room, or software engineers who can share a link to a code repository or new feature. Choose a platform that lets you access documents websites, applications, and other documents quickly. This will allow team members to quickly access notes, screenshots, and other documents from previous meetings or bug trackers without having to leave the meeting.

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