A board meeting is an important decision-making event and discussion in a business. Alongside evaluating the performance of the previous year, these meetings help establish future strategies and approve actions that encourage progress. Depending on the size of the company these meetings could be confidential and private or open to the public.

The agenda is usually prepared by the executive secretary or management assistant, who receives input from the chairman and CEO. It also includes logistical information such as the date, time and location of the meeting, as well as the link to the meeting and the number of attendees. It also includes a summary of the minutes from the previous meeting and the agenda items that are pending. It is important for board members to look through the minutes from the last meeting and then ratify the minutes prior to taking up any new topics.

Reports that are too long as well as other routine tasks can drown a meeting with details. Try to limit the amount of time spent on reports to 25 percent or less than the total time of the meeting. This will keep meetings productive and engaging. Encourage leaders and committee chairpersons to https://cbdboardroom.com/5-questions-boards-should-ask-after-an-audit/ provide a summary of the meeting prior to the meeting instead of providing a detailed account.

It is also helpful to include a parking spot at the end of your agenda for new discussion topics that don’t fit into the top two priorities of the meeting. This will ensure that you don’t get distracted and wasting precious meeting time. Focusing on the most important issues will increase the results of every minute spent in the board meeting.